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Frequently Asked Questions

How many guests can fit in each location?
  • Anthony Chapel – 160 guests
  • Garvan Pavilion & Terrace – 100 to 160 guests
  • Magnolia Room – 80 guests seated, 100 standing
  • Celebration Garden – 50 guests
  • Millsap Bride’s Hall – 50 guests
  • Perry Wildflower Overlook – 40 guests
  • Evan’s Tree House – 20 guests
What is the difference between my initial deposit and my damage deposit?
Initial deposits reserve the desired space and date. It is half of the total price and must be paid upon booking.
Damage deposit is $500 and is due with the final payment. It is completely refundable after your event given that no damages are incurred and all policies are followed.

When is my final payment due?
30 days before your event

What if my event is during Holiday Lights?
Holiday Lights is from mid-November through December 31. During this time, all events must be completed by 4 p.m. The gardens will also be decorated for Christmas as early as November 1, meaning some venues may have decorations that may not be removed for your event. Entrance may be at the service road during this time period.

Does GWG offer extra rentals?
For additional fees, GWG offers some rentals including circulations fans, sound system, extra chairs, tablecloths, shuttle service, etc.

Can I add time onto my rental period?
With advance notice, some venues allow for additional time to be added to a standard rental period.

Are any discounts offered?
GWG offers a 10% discount for GWG Members at the Fellow level and above.

Which holidays are subject to holiday pricing?
MLK Day, Valentine’s Day, Memorial Day, Fourth of July, Labor Day, Christmas Eve, & New Year’s Eve. Garvan Woodland Gardens is closed Thanksgiving, Christmas, and New Year’s days; and events will not be booked on these days.

Do I need a coordinator?
Yes, GWG requires a professional event coordinator to be present during your entire rental period, including rehearsal(s).

What does my coordinator need to provide to GWG?
The coordinator needs to provide GWG with an event timeline 14 days prior.

Can my coordinator celebrate with us?
Your coordinator is welcome to celebrate the day with you; however, he or she may not consume alcoholic beverages during your event.

Will GWG help me hire a coordinator?
Contracting a coordinator for your day is your responsibility.